This section contains resources and guidelines related to parish employees and volunteers. For resources and policies that relate to clergy as office holders, see Human Resources for Clergy.
The two churchwardens and the incumbent are the trustees of the parish. They act jointly and in consultation with each other in many human resources matters.
Parish HR resources
Parish Human Resources Manual
Information and policies for churchwardens as employer, with two sections: one on clergy and one on parish employees.
Hiring staff
A step-by-step guide to the hiring process, including interviews and reference checks.
Job descriptions
How to create a job description, including a template you can use.
Employee vs. contractor
The difference between them, plus sample employment and independent contractor agreements.
Parish staff compensation
How to determine fair compensation, including pension and benefits.
Supervising staff
Tips to supervise staff and how to become a better supervisor.
Giving feedback
Addressing issues with staff and performing annual reviews.
Selecting a new incumbent
Details about finding a new priest to lead your parish.
The following policies and resources will also help you:
Expert HR advice
Not sure who to call? A cheat sheet is available for reference.
More resources are available through Ecclesiastical Insurance. Parish leaders can contact Ecclesiastical directly; you’ll need to have your Master Program Policy number and your Certificate of Insurance number.
Ecclesiastical HR Assist
With HR Assist, policyholders have free, unlimited phone access to qualified HR professionals and lawyers who can provide information and guidance, as well as practical solutions. There are no time limits or maximums. Parishes can speak to a professional as often as they wish, for as long as they wish.
Contact HR Assist if you need help developing polices for permanent staff and/or volunteers; drafting employment contracts; managing employee disabilities; handling employees’ special needs; dealing with allegations of harassment; and much more.
Call 1-888-325-4633, Monday to Friday (excluding statutory holidays) from 9 a.m. to 8 p.m.
Ecclesiastical Professional Assist
With Professional Assist, policyholders have unlimited, confidential phone access to experienced and qualified counsellors with whom they can discuss sensitive workplace issues. Parish leaders can access the service as often as they wish; there are no time limits or maximums. All counsellors have at least 10 years’ experience.
Call 1-888-325-4633, Monday to Friday (excluding statutory holidays) from 9 a.m. to 8 p.m.
Ecclesiastical LegalConnex
LegalConnex is a free resource available to the leadership of our parishes. It provides confidential access to experienced lawyers who have a minimum of five years in private practice. Some examples of situations that may spur a call to LegalConnex lawyers include compliance, real estate and employment.
Call 1-866-263-0256, Monday to Friday (excluding statutory holidays) from 9 a.m. to 8 p.m.